November 18, 2007

Fall General Meeting

Hi everyone,

We will be having our FALL GENERAL MEETING on Thursday, November 22, 2007 - at 7:00 pm during fencing practice.

We will be discussing 2 things during the general meeting:

1. Revised club constitution - we have a bunch of amendments we would like all of you to read and approve of through a signed petition. We will have a bunch of copies of the newly revised constitution available for you all to read in addition to the sign-up sheet where you can sign on if you approve of the amendments. Suggestions of the constitution are also welcome. We strongly urge you to come and show your support. The current constitution is very old and has not been revised since 1989...so old that, for example, the "social coordinator" currently does not exist, according to the old constitution...which is why we are changing some parts of it to conform to today's club functions as well as the current AMS club guidelines and rules.

The parts highlighted in blue are the newly amended parts we have included - and I have sent you all a copy of the constitution by email already. The constitution will also be made available during the meeting for those interested in reading it.

2. By-elections - apparently our Secretary is graduating and will no longer be a UBC student in term 2. AMS enforces the rule that all club executives MUST be active, UBC students (and AMS paying members), we must follow that. Our Secretary has submitted his resignation and now we are looking for a new Secretary to fill in this position for term 2.

If you are interested in this Secretary position, please email me ASAP by Wednesday, November 21st at 10:00 pm. I will be accepting nominations for those who wish to run for this Secretary position until Wednesday at 10:00 pm.

During the by-elections, those who wish to run for Secretary will be given no more than 2 minutes for their election speech. Come prepared with a speech. Majority vote will determine who gets the executive position.

Requirements for the Secretary position:
1. Must be an active, UBC student (also need to pay AMS fees) who will be here until the end of the school year in late April.
2. Must have paid the necessary membership dues.

The duties of a Secretary include:
1. Recording and keeping the minutes of all meetings
2. Shall be available at executive meetings and general meetings the respective minutes of the previous meeting
3. Shall submit to AMS all minutes pertaining to finances or constitutional changes
4. Shall handle all correspondence with members including: responding to e-mails regarding inquiries about the club, maintenance of the club website, and maintenance of the mailing list

Again, if interested in running for the Secretary position, please email us or talk to us in person during Monday's fencing practice. If you have any questions about anything, feel free to contact us.